Executive Assistant and Office Manager

2 weeks ago

Riga, Rīga, Latvia Redstone Search Group Full time €40,000 - €60,000 per year

Redstone Commodity Search focus on offering 360° search solutions to the global commodities markets. With a competitive coverage of Trading Houses, Producers, Majors, Utilities, Merchants, Hedge Funds, Investment Banks and Brokerages; Redstone Commodity Search can confidently offer you an edge in today's volatile market.

Redstone Commodity Search are working with an international trading house looking for an experienced executive assistant to join their team in Riga, Latvia.

Key Responsibilities / Tasks

  • Ensure good working conditions and efficiency by designing and implementing internal office systems and layouts, equipment, and supply procurement whilst maintaining cost efficiency across offices in Europe, Africa, United States, and United Arab Emirates
  • Collect, process, and distribute incoming mail, as well as compose and send correspondence on behalf of other office staff, efficiently manage calendars and schedules for executive professionals, ensuring accurate recording of appointments, deadlines, and coordination of both internal and external meetings, and coordinate travel plans and arrangements for executives as needed.
  • Manage projects related to business development initiatives, ensuring their successful execution and provide market research with actionable insights to drive ongoing strategies.
  • Supervise, mentor and coach new team staff members across various locations dedicated areas.
  • Role reports to Senior Executive leadership team

Key Qualifications / Experience

  • Previous experience in an Office manager/Executive Assistant role or a similar position supporting Marketing & Business Development efforts, preferably within a smaller to midsize international corporate/institutional entity.
  • Excellent interpersonal and communication skills
  • Strong project and time management skills, with the ability to handle confidential information on a day-to-day basis.
  • Excellent interpersonal and communication skills with professional working proficiency in English, Russian and Latvian - written and verbal and proficiency in Microsoft Office.
  • Role to be located in Riga, Latvia

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