Administrative Support Specialist

24 hours ago

Riga, Rīga, Latvia MADFIN Full time €30,000 - €60,000 per year

We are a London-based fintech company with a mindful approach to financial services. Operating under a FCA-approved Electronic Money Institution (EMI) license, MADFIN delivers card acquiring tailored for fast-moving, high-growth businesses. We are looking for experienced Administrative Support Specialist to join our rapidly growing team.

Responsibilities:

  • Oversee day-to-day office operations in Riga and support the setup and maintenance of the London office
  • Organize travel, meetings, and calendars for management
  • Coordinate administrative processes and ensure smooth internal communication between departments
  • Keep our documentation and databases up to date and well-structured
  • Lead initiatives related to office improvement, design, and functionality
  • Systematize administrative work and introduce structure where needed
  • Implement new administrative policies and improve existing ones
  • Handle correspondence, document flow, and expense tracking
  • Support onboarding and create a welcoming office culture
  • Assist the Head of HR with various administrative and people-related tasks

Requirements

  • Minimum 2–3+ years of experience as Office Manager or in Administrative Support roles
  • Strong organizational and multitasking skills, with attention to detail
  • A proactive, hands-on, and improvement-oriented mindset
  • Good communication in English (both written and spoken)
  • Ability to manage multiple priorities and maintain confidentiality
  • Proficiency in Google Workspace or MS Office

Benefits

  • Competitive salary based on your experience and contribution and performance-based bonuses
  • Flexible working conditions (on-site Riga/hybrid)
  • Additional paid Wellbeing Days — take time for your personal needs, health check-ups, or simply to recharge
  • Friendly and collaborative team — we value transparency, initiative, and support each other
  • Opportunity to grow together with the company and take on new responsibilities as we scale
  • Startup environment where your voice matters and ideas turn into features fast

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